How to Become a Contract Instructor

​The City of Dublin Parks and Community Services Department is always looking for new and exciting classes to offer.  The Department currently offers classes for Preschoolers (Ages: Infant-4); Elementary (Ages: 5-12); Teens (Ages: 13-17); Adults (Ages 18+); and Older Adults (Ages: 55+).

The Department programs classes in four different sessions as outlined below:
Winter/Spring Summer
February - May May - September
Summer Camp/Aquatics Fall/Winter
June - August September - February

​Description of a Contract Instructor

Contract Instructor, his/her employees and agents shall be independent contractors and not employees or agents of the City of Dublin.

Contract Instructor and his/her employees and agents shall have no authority, express or implied, to bind the City of Dublin to any obligation whatsoever.

Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contract Instructor and any of its employees, agents, and subcontractors providing services shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (CalPERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for CalPERS benefits.

​Submitting a Contract Instructor Course Proposal Form

If you have a new, unique and fun idea for a class, please submit an online Course Proposal Form for Staff’s consideration.  Course Proposals can be submitted at any time and will be programmed accordingly. Before submitting your Course Proposal, please refer to Section VIII of the Contract Instructor Manual.

Once you have submitted your Proposal online, Staff will review the information submitted and contact you regarding your status.

Contract Instructor Requirements

If your proposal is accepted, you will need to meet the below requirements. For detailed information on these requirements, please refer to Section IX of the Contract Instructor Manual.

  • City of Dublin Business License
  • Fingerprinting (required when teaching youth under the age of 18 years)
  • Form W-9 “Request for Taxpayer Identification Number and Certification”
  • Commercial General Liability Insurance
    • Additional Insured Endorsement Certificate naming the City of Dublin and its elected officials, officers, employees, agents, and volunteers
  • Proof of Automobile Insurance
  • Workers’ Compensation (required when Contract Instructor has employees), or No Employees Declaration Form
  • Mandated Reporting
  • Tuberculosis Testing

​Contract Instructor Course Pricing

All Contract Instructors set their own prices. Federal IRS rules regarding contracting for courses prohibit the City from setting your course price. You can use the following formula to help you calculate a per hour rate:

  1. Select the lowest fee per hour for which you will work, multiply this fee by the number of hours you will spend in teaching the course.  
  2. Divide this number by the minimum number of students you will teach.  
  3. Multiply this number by 0.6 (onsite Contract Instructors) or 0.7 (offsite Contract Instructors). Contract Instructors are paid 60% of the resident fees collected for courses held in city facilities or a school facility, and 70% for a facility owned by the Contract Instructor or rented by the Contract Instructor.

All fees (except materials fees) are collected by the City and the Contract Instructor is paid at the completion of the class.