February 5, 2013 City Council Agenda

REGULAR MEETING
TUESDAY FEBRUARY 5, 2013
DUBLIN CIVIC CENTER, 100 CIVIC PLAZA
DUBLIN CITY COUNCIL
AGENDA
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REGULAR MEETING 7 p.m.

1.

CALL TO ORDER

2.

PLEDGE OF ALLEGIANCE TO THE FLAG

3.

ORAL COMMUNICATIONS

3.1.

Introduction of New City Employees [STAFF REPORT]

New members of City Staff will be introduced.

STAFF RECOMMENDATION:

Welcome new City of Dublin Staff members.

3.2.

City Sponsorship of Earl Anthony Memorial Professional Bowlers Association (PBA) Open [STAFF REPORT]

The City Council will consider sponsorship of the Earl Anthony Memorial PBA Open and approval of a Budget Change for $1,000.

STAFF RECOMMENDATION:

Approve the sponsorship of the Earl Anthony Memorial PBA Open and approve the Budget Change.

3.3.

Acceptance of Charitable Donation from Anthony, Angie and Lauren Bilich [STAFF REPORT]

Dublin Police Services’ Crime Prevention Unit was given a donation from Anthony, Angie and Lauren Bilich. The donation amount of $1,000 will be used for costs associated with updating Crime Prevention and School Resource Officers with drug education training. The Dublin City Council will present the Bilich family with a Certificate of Appreciation for their donation.

STAFF RECOMMENDATION:

Accept the $1,000 donation, approve the Budget Change and formally recognize the donor.

3.4.

Public Comments

At this time, the public is permitted to address the City Council on non-agendized items. Please step to the podium and clearly state your name for the record. COMMENTS SHOULD NOT EXCEED THREE (3) MINUTES. In accordance with State Law, no action or discussion may take place on any item not appearing on the posted agenda. The Council may respond to statements made or questions asked, or may request Staff to report back at a future meeting concerning the matter. Any member of the public may contact the City Clerk’s Office related to the proper procedure to place an item on a future City Council agenda. The exceptions under which the City Council MAY discuss and/or take action on items not appearing on the agenda are contained in Government Code Section 54954.2(b)(1)(2)(3).

4.

CONSENT CALENDAR

Consent Calendar items are typically non-controversial in nature and are considered for approval by the City Council with 1 single action. Members of the audience, Staff or the City Council who would like an item removed from the Consent Calendar for purposes of public input may request the Mayor to remove the item.

4.1.

Minutes of the Regular City Council Meeting of January 15, 2013 [STAFF REPORT]

The City Council will consider the approval of the minutes of the Regular City Council meeting of January 15, 2013.

STAFF RECOMMENDATION:

Approve the minutes of the Regular City Council meeting of January 15, 2013.

4.2.

Resolution Declaring a Public Nuisance Created by Weeds and Combustible Debris Growing or Accumulating upon the Streets, Sidewalks and Property within the City of Dublin

[STAFF REPORT]

In accordance with Dublin Municipal Code section 5.70.030, the City Council may declare that there is a public nuisance created by weeds and combustible debris growing or accumulating upon the streets, sidewalks and property within the City of Dublin.

STAFF RECOMMENDATION:

Adopt Resolution Declaring Weeds and Combustible Refuse a Public Nuisance and Ordering the Abatement Thereof; direct Staff to notify the public of the adoption of this Resolution; and schedule a public hearing for the April 2, 2013 City Council meeting at which time the City Council will hear and consider objections to this abatement order.

4.3.

Request to Rename Sara Lee Court to Sara Ann Court [STAFF REPORT]

Schaefer Ranch Development, Inc., developer of Schaefer Ranch Unit 2 - Tract 8000, submitted a letter requesting to change the name of Sara Lee Court to Sara Ann Court.

STAFF RECOMMENDATION:

Adopt Resolution Approving the Renaming of Sara Lee Court to Sara Ann Court.

4.4.

Energy Efficiency Upgrade Additional Project Management Assistance [STAFF REPORT]

The City Council will consider a budget change increasing the amount of project management assistance for the Energy Upgrade Project (Capital Project # 930018) and authorizing the City Manager to execute a contract amendment with PMA Consultants for additional project management assistance in coordinating the Energy Upgrade Projects’ construction efforts.

STAFF RECOMMENDATION:

Adopt the Budget Change and authorize the City Manager to execute a contract amendment for additional project management services.

4.5.

Adoption of Ordinance Amending Dublin Municipal Code Chapter 5.100 (Parks and Recreation Areas and Facilities) [STAFF REPORT]

At the December 4, 2012 City Council meeting, the City Council adopted an Ordinance which included an amendment to Dublin Municipal Code Chapter 5.56 (Smoking Pollution Control), to prohibit smoking within any City park. Staff is recommending an update to Dublin Municipal Code Chapter 5.100 - Section 5.100.110 (Activities in parks - Prohibited acts) and the Standard Park Rules Signs to reflect this change.

STAFF RECOMMENDATION:

Waive the reading and adopt an Ordinance amending Chapter 5.100 of the Dublin Municipal Code relating to the regulation of Parks and Recreation Areas and Facilities; and adopt Resolution approving the amended language of the Standard Park Rules Sign.

4.6.

Agreement for Construction Management Services for Maintenance Yard Facility and Public Safety Complex [STAFF REPORT]

On March 20, 2012, the City Council approved the Consulting Services Agreement for construction management services with Bovis Lend Lease. Since that time, the Consultant submitted a written request to be released from the Agreement due to staffing availability. Staff solicited new proposals from other qualified firms for replacement and is recommending approving an Agreement with Mack 5 for similar construction management services.

STAFF RECOMMENDATION:

Adopt Resolution approving the Agreement with Mack 5 and accept the withdrawal request from Bovis Lend Lease.

4.7.

Confirmation and Approval of Memorandum of Understanding (#AL1331) and Acceptance of Traffic Safety Grant [STAFF REPORT]

Dublin Police Services has received a grant award for continued participation in the Avoid the 21 DUI Campaign. The grant award includes an agreement for the use of Grant Funds. It is appropriate for the City Council to confirm the City participation. This is a multi-agency effort to conduct targeted enforcement to reduce the incidence of driving under the influence.

STAFF RECOMMENDATION:

Adopt Resolution Confirming City of Dublin Participation in the “Avoid the 21” DUI Campaign Grant Administered by the Hayward Police Department (#AL1331); and approve the Budget Change.

5.

WRITTEN COMMUNICATION - None.

6.

PUBLIC HEARINGS - None.

7.

UNFINISHED BUSINESS

7.1.

Evaluation of splatter Event [STAFF REPORT]

The Parks and Community Services Department has compiled this evaluation report of the 2012 splatter event based on information gathered from surveys to Tasting Pavilion patrons, winery and restaurant participants, and lead logistics staff. The report also reflects input from the Parks and Community Services Commission at their January 14, 2013 meeting.

STAFF RECOMMENDATION:

Provide input on the strategies identified for the 2013 event and authorize Staff to proceed with production of a 1-day event the weekend of September 21, 2013.

8.

NEW BUSINESS

8.1.

Determination of How to Fill the Vacancy on the City Council [STAFF REPORT]

Former City Councilmember Eric Swalwell resigned from the City Council effective January 2, 2013. The City Council must determine how it will fill the vacancy by March 2, 2013. The City Council could choose to appoint a successor to hold the seat for the unexpired term of the former incumbent or call a special election to fill the vacancy (with or without a person being appointed to serve in the interim). The special election can be an all-mail-ballot election.

STAFF RECOMMENDATION:

Receive Staff’s presentation, receive comments from the public, deliberate and determine how the City Council wishes to fill the vacant seat on the City Council.

8.2.

Green on Park Place General Plan and Eastern Dublin Specific Plan Amendment Study Initiation Request [STAFF REPORT]

The City Council will consider whether to initiate a General Plan and Specific Plan Amendment Study to change both the General Plan and Eastern Dublin Specific Plan land use designations for 27.45 acres of property at 5144 and 5344 Hacienda Drive from General Commercial to a new Mixed Use land use designation. This item was originally noticed for the December 18, 2012 City Council meeting, and was postponed to this meeting at the Applicant’s request.

STAFF RECOMMENDATION:

Either adopt Resolution approving the initiation of a General Plan and Eastern Dublin Specific Plan Amendment Study to change the land use designation on approximately 27.45 acres at 5144 and 5344 Hacienda Drive from General Commercial to a new Mixed Use land use designation; OR adopt Resolution denying the initiation of a General Plan and Eastern Dublin Specific Plan Amendment Study to change the land use designation on approximately 27.45 acres at 5144 and 5344 Hacienda Drive from General Commercial to a new Mixed Use land use designation.

8.3.

Approve Parking Regulations on Amador Plaza Road [STAFF REPORT]

This item will consider implementing a no-parking zone along the cul-de-sac bulb at the southern terminus of Amador Plaza Road to provide adequate clearance for emergency and larger commercial vehicles to perform a turnaround maneuver.

STAFF RECOMMENDATION:

Adopt Resolution amending the Dublin Traffic Code approving parking regulations on Amador Plaza Road.

8.4.

Commercial Facade Improvement Grant Program Agreement with The Murphy Trust

[STAFF REPORT]

In December 2011, City Council adopted the Commercial Façade Improvement Grant Program as 1 way to improve the physical appearance of the Downtown Dublin Specific Plan Area and the segment of Dublin Boulevard between Village Parkway and Dougherty Road, encourage the retention of existing businesses, as well as increase property values, tenant stability, and lease rates in the area. Representatives from The Murphy Trust requested participation in the Commercial Façade Improvement Grant Program in January 2012 to assist them with the substantial façade improvements for 7100-7116 Village Parkway valued at an estimated cost of $105,000.

STAFF RECOMMENDATION:

Adopt Resolution Approving a Commercial Façade Improvement Grant Program Agreement with The Murphy Trust relating to façade improvements to be performed on a property located at 7100-7116 Village Parkway.

8.5.

Parks and Community Services Spring Events [STAFF REPORT]

The Parks and Community Services Department produces a diverse range of special event programs throughout the year to celebrate community milestones. In the next several months, the Department is planning a dedication of Positano Hills Park. This report provides an overview of the upcoming spring event schedule and options for dates to hold the park dedication.

STAFF RECOMMENDATION:

Select a date for the dedication of Positano Hills Park for the weekend of April 20 or May 4, 2013.

8.6.

St. Patrick’s Day Parade [STAFF REPORT]

The Annual Dublin Lions Club St. Patrick’s Day Parade will be held on Saturday, March16, 2013. Each year, the Dublin City Council participates in the parade. Last year, as part of the celebration to honor Dublin’s “All America City” status and to celebrate the City’s 30th anniversary, the City Council and past dignitaries rode in decorated cable cars. The City Council will consider alternatives for participating in the 2013 St. Patrick’s Day parade.

STAFF RECOMMENDATION:

Consider alternatives for the 2013 City Council St. Patrick’s Day parade entry and provide direction to Staff.

9.

OTHER BUSINESS

Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to Meetings attended at City Expense (AB 1234).
10.

ADJOURNMENT



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If requested, pursuant to Government Code Section 54953.2, this agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Section 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation, please contact the City Clerk’s Office (925) 833-6650 at least 72 hours in advance of the meeting.



Mission

The City of Dublin promotes and supports a high quality of life which ensures a safe and secure environment that fosters new opportunities.